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ELECTRONIC ARCHIVE SYSTEM

ENSURE CONFIDENTIALITY, AUTHENTICITY AND SECURITY

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In addition to traditional archiving, which is a must for companies, the electronic archiving system (EAS) provides archived content that can not be modified.

This solution ensures data confidentiality, durability, authenticity, security and traceability.

CONTEXT AND CHALLENGES

The trend – Increasingly, cloud archiving is a growing trend, despite the reluctance of some in terms of storage security. This is why it is important to contact specialists like Amexio, whose Belgian subsidiary is an expert in cloud archiving.

The challenge – For businesses, it’s about keeping documents with a built-in safe. This is what we call archiving with probative value. The standards to ensure compliance are NFZ42 026 and NFZ42 013.

Standardisation – There are, in fact, documents that users need to access in the moment with a low latency, and others, little consulted, which are stored on slower discs. The standardisation of the EAS ensures that the collection of documents is properly archived according to legal needs. In the bank, for example, the data retention periods are 10, 20 or 30 years. It is necessary to be certain that no one, not even a system engineer, can access these documents and erase them. All this meets a standardisation.

THE AMEXIO EXPERTISE

The EAS expert – Amexio is an expert in this solution and the infrastructure to be put in place, always adapted to the volumetric requirements. We also support our customers on a major issue in terms of archiving: data security.

Audit – We also have a very good knowledge of the standards NFZ42 013 and NFZ42 026 which make it possible to guarantee that the processes of acquisition of information and storage of information comply with the regulations. In this very specific field, we intervene on audit missions to assess the gaps between the standards and the systems in place. We also work on the definition and implementation of EAS.

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OUR ADDED VALUE

• Exclusive InfoArchive referenced integrator

• Work done for and with functional EMC2 teams and product development

• Provision of all necessary skills

• Migration / porting strategies for recovery of existing production data

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TECHNICAL ENVIRONMENT

• IBM CMOD

• Opentext Documentum InfoArchive

• STAM

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CLIENT BENEFITS

• Technical reliability and long-term preservation of the archiving offer

• Limited developments, large capacity for customisation

• Financial gains on infrastructure

• Secure and trackable electronic archiving processes

• Be in step with current standards when there is an audit of systems in place (in the banking sector)

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